When a TC is issued
A TC is raised when a student is transferred or has graduated. It links to the student's last enrollment, so the certificate shows the correct final class and year.
Transfer Certificate
When a student leaves a school — relocating, changing schools, or passing out — they need a Transfer Certificate: the official document that lets them join the next school. This module produces it accurately and keeps a proper register of every TC issued.
What it does
A TC is issued when a student's time at the school ends — they're transferred to another school or have graduated. It ties to the student's last enrollment, so the certificate reflects the correct final class and year.
Rather than typing everything by hand, the TC pulls together information the system already holds — the student's details, their class and year, fee status, and attendance — and the office adds the few judgement items, such as conduct and reason for leaving. This makes the certificate fast to produce and consistent.
Inside the module
Generating a TC
From the student's record, the system fills in the details it already holds — class, year, fees and attendance — and the office adds conduct and the reason for leaving.
Identity & academics
Name, last class, the class they're qualified to be promoted to, subjects studied, whether any board exam was taken, and whether they passed.
Fees & attendance
Up to which month fees are paid and whether any concession applied, plus total working days and days present — pulled from the fee and attendance records.
Activities, conduct & leaving
NCC/Scout, games and activities, an overall conduct rating (Excellent / Good / Satisfactory / Poor), and the date of leaving, reason and any remarks.
Printing & numbering
Each TC gets an official number and is produced as a printable PDF on the school's letterhead. Book and serial references match the physical TC register, and the certificate records who issued it.
Duplicates
If a parent loses the original, the school can issue a duplicate — clearly marked as such and linked to the original, so there's no confusion about the first issue and a clean audit remains.
How a TC is produced
Open the student's record
When a student is leaving, the office opens their record and chooses Issue TC, tied to the student's last enrollment.
The system fills in details
Class, year, fee status and attendance are pulled in automatically from the records the system already holds.
The office adds judgement items
Conduct and the reason for leaving are added by hand — the few details the system can't infer.
Number and print
A TC number is assigned from the register and the certificate is printed as a PDF on the school's letterhead.
How it connects
The TC is issued from a student's record and their final enrollment, and their status becomes Transferred or Graduated. The "fees paid up to" detail comes from the fee records, the working-days and present figures come from attendance, and the printed layout is a document template — so every figure on the certificate is drawn from data the school already maintains.
See Transfer Certificates on your own data.
A 30-minute walkthrough tailored to your institution. Bring your current admissions process; leave with a clear migration plan.