AcadFlows
K-12 schools
Admissions, attendance, fees and exams for a single campus — live in hours, not months.
Talk to sales →
School operations platform
Run admissions, attendance, fees and exams from one system.
AcadFlows is a school operations platform for K‑12 and higher-education institutions in India — admissions, attendance, fees and exams in one place, to cut administrative work and keep parents informed.
app.acadflows.com/dashboard
Good evening, Anita · Tuesday, 23 Jun 2026
Dashboard
Here's what's happening at your school today.
Total students
100
Staff
22
Classes
5
Today's attendance
0%
Quick actions
StudentAttendance · Profile · Reports
StaffAttendance · ID Cards · Reports
ResultsExam & grade insights
FeesCollections & dues
Attendance Trend
Last 6 months
Feb 202690.4%
JanFebMarAprMayJun
Notifications
You're all caught up.
View all notifications
The School Admin dashboard — the home screen of the live app. Explore dashboards →
Why AcadFlows
Built for the operational reality of a school, not a startup demo.
Collect fees online and at the desk — and reconcile every rupee.
Build fee structures split into installments with due dates, apply approved concessions, and collect by cash, cheque, UPI, card or net-banking — online via Razorpay, settled to the school's own account. Every payment gets a uniquely numbered receipt, and an end-of-day report splits the day's collection by mode and by cashier.
9:00 AM daily
automatic due-date reminders by SMS, app push & email
Daily Collection
End-of-day cashier closing — by mode & cashier
Total collected₹87,000
Receipts issued0
Payments recorded0
Report dateWed, 17 Jun
By payment mode
ModeCountTotal
cash1₹25,700
online2₹35,700
upi1₹25,600
Total4₹87,000
By cashier
CashierCountTotal
Razorpay (Online)2₹35,700
Ramesh Kumar2₹51,300
Total4₹87,000
Mark attendance once; the office and parents stay in sync.
Teachers open their own section's roster and mark the whole class in one go — for the day or per period. Absent students' parents can be notified automatically, while the office pulls class registers and per-student attendance percentages over any date range. Parents can even apply for leave from the app for staff to approve.
6 statuses
Present, Absent, Late, Excused, Half-day, On leave
Attendance Report
Per-student summary · by class & date range
1st Class
Section A
01–23 Jun 2026
Avg 85.5%
Absences 11
Late 9
Excused 2
Half-day 4
Students 20
StudentFatherPA%
Aarav SharmaRoll 1Rohan Sharma6040%
Diya PatelRoll 10Nikhil Patel9090%
Vivaan ReddyRoll 11Suresh Reddy9090%
Ananya NairRoll 12Mohan Nair100100%
Kabir SinghRoll 13Harpreet Singh8280%
Ishaan GuptaRoll 15Rakesh Gupta7170%
Take exams from marks entry to published, ranked results.
Set up exams with your own grading scales and pass marks; teachers enter marks in a grid — theory and practical, with Absent handled — behind a DRAFT → OPEN → LOCKED → PUBLISHED workflow. Publishing computes each student's total, grade, percentage, Pass/Fail and class rank, and the office downloads the consolidated tabulation sheet as a PDF.
One publish
computes totals, grade, %, Pass/Fail and class rank
Results
Consolidated tabulation — by exam, class & section
Class1 Test · Published
1st Class
A
StudentTotal%ResultRank
Aarav Sharma#243/10043%Pass12
Diya Patel#400/100—Absent—
Vivaan Reddy#5177/10077%Pass5
Ananya Nair#5466/10066%Pass7
Kabir Singh#606/1006%Fail17
Ishaan Gupta#6299/10099%Pass1
Platform
Every module a school operations team needs.
Thirteen first-party modules live today, with more on the roadmap. One data layer, one auth, one audit log. No connectors. No middleware.
Admissions & enquiry
Capture enquiries, track lead sources and follow-ups, and convert won leads into admitted students.
Student records
One profile per student. Guardians, documents, year-on-year enrolment and bulk promotion.
Master configuration
The school's foundation: academic year, classes, sections, subjects and periods.
Attendance
Daily and subject-wise marking, leave applications, and attendance reports and statistics.
Exams & reports
Exam setup, marks entry, grading, results and printable report cards.
Fees & payments
Fee structures, concessions, desk and online collection via Razorpay, receipts and reminders.
Communications
Announcements, notifications, and email, SMS and in-app messaging — with delivery logs.
Staff
Staff records and logins, the permission matrix, staff attendance and documents.
Transfer certificate
Issue a leaving certificate with academics, conduct and fees — and automatic numbering.
Documents & form builder
Printable templates — hall tickets, ID cards — and custom forms with your own fields.
Dashboards & reports
At-a-glance home screens for admins, staff and parents, shaped by each person's permissions.
Parent portal & app In progress
Parents follow their child's attendance, marks, fees and notices on web and mobile.
Admin & security
Four login types, role-based permissions, an audit trail and per-school data isolation.
Timetables Soon
Constraint-aware period scheduling with substitutions. On the roadmap.
Transport Soon
Routes, vehicles and live tracking on the parent app. On the roadmap.
Solutions
One platform, fitted to how your institution actually runs.
Whether you run a single campus or a six-campus trust, AcadFlows maps to your structure, your boards and your teams — without custom development.
Trusts & school chains
Consolidate accounts and reporting across campuses with a single chart of fees and one audit log.
Talk to sales →Higher education
Programmes, multi-stream classes and credit-aware grading for colleges and pre-university institutions.
Talk to sales →Coaching institutes
Batch-based enrolment, flexible fee plans and instalment tracking for test-prep and tuition centres.
Talk to sales →Built for every team
Management & principals
Daily and weekly digests, multi-campus oversight and live KPIs — without chasing reports.
Accounts & finance
Collections, concessions, refunds and audit-ready registers, reconciled in one ledger.
Teachers
Mark attendance and enter marks from a phone or laptop — synced and reconciliation-free.
Parents
Fee balances, attendance, results and transport in one app, in their language.
Assistants
AI assistants that handle the repetitive work.
Built into the modules you already use. No separate AI dashboard. No prompts to write. Every action is logged and reversible, and every assistant hands off to a human at a boundary you set.
Voice reminder agent
Places fee-reminder calls in regional languages.
10:14:02Agent: Namaste. AcadFlows calling on behalf of Greenwood High regarding outstanding fees for Mohit, Class 6A.
10:14:11Parent: Yes, I will pay by Friday.
10:14:14Agent: Logged as commitment for 28 Nov. Pay-link sent to your WhatsApp. Goodbye.
Logs outcome to the student record. Marks the commitment in the fee ledger. Escalates to office staff after two unsuccessful attempts.
Hands off when: parent disputes, requests waiver, or asks to speak to a person.
Parent chat assistant
Answers routine parent queries 24/7 from your own data.
ParentWhat's Riya's attendance this month?
AssistantRiya (8B) attended 18 of 19 working days. Absent on 12 Nov (sick leave on file).
ParentWhy was she marked absent on 19 Nov?
AssistantI'll route this to her class teacher. You'll hear back today.
Fee balance, attendance, exam-result, transport and event queries. Read-only by default. Never invents an answer.
Hands off when: anything sensitive — discipline, fees waiver, medical, or low confidence.
Operational summarisation
Daily and weekly digests pulled from your actual data.
07:00Principal digest · 26 Nov
—Attendance 93.4% (-0.6pt). Three classes below 85%.
—₹4.2L collected yesterday. ₹46.2L outstanding (-12% MoM).
—7 admission enquiries pending review.
Goes to your inbox at the hour you set. Configurable per role — principal, accountant, trustee.
Hands off when: never — these are reports, not actions.
Security & data privacy
Your school's data, kept private and in India.
AcadFlows hosts data in India, keeps each school's records isolated and encrypted, and is built around India's Digital Personal Data Protection Act, 2023. We're an early-stage product, so we'd rather be straight with you: the controls below are in place today — formal certifications like ISO 27001 and SOC 2 are on our roadmap, not yet claimed.
DPDP ACT 2023
DATA HOSTED IN INDIA
Data residency
Hosted in India · AWS Mumbai (ap-south-1)
Encryption
AES-256 at rest · TLS in transit
Access control
Role-based permissions · OTP password reset · login history
Audit trail
Tracks who changed what, and when
Data isolation
Per-school — no cross-tenant access path
Your data
Export any time · deleted within 30 days of request
Early access
Be one of the first schools on AcadFlows.
Founding schools · 2026
"AcadFlows is live and in production today. We're now onboarding a small first group of schools and working hands-on with each one — so the platform fits how your office actually runs, not the other way around."
The AcadFlows team
Hands-on
guided onboarding and data import, done with you
Direct line
talk to the people building the product
Live today
13 modules in production, admissions to exams
Pricing
Transparent, per-student pricing.
No setup fees. No per-module unlocks. Implementation assistance included on every plan.
Essentials
₹39
/student /mo
Core operations for single-campus schools looking to digitize.
- ✓ Admissions & Student Info
- ✓ Attendance & Leave
- ✓ Fees & Accounting
- ✓ Exams & Report Cards
- ✓ WhatsApp API (Metered)
- — Multi-campus support
Most popular
Growth
₹69
/student /mo
Advanced features and AI tools for scaling institutions.
- ✓ Everything in Essentials
- ✓ Timetables & Transport
- ✓ AI Parent Assistant
- ✓ SSO & Advanced Security
- ✓ Priority Support (4h)
- ✓ Managed Migration
Enterprise
Custom
Bespoke workflows and governance for large school chains.
- ✓ Everything in Growth
- ✓ Multi-campus Consolidation
- ✓ Custom AI Workflows
- ✓ White-labeled Parent App
- ✓ Dedicated Success Manager
- ✓ 24×7 Critical Support
Prices in INR. GST applicable.
Educational not-for-profit pricing available.
Annual commit: 2 months free vs. monthly.
FAQ
Questions schools ask before buying.
On AWS Mumbai (ap-south-1), in India. Your school's data stays within Indian jurisdiction.
Yes. Every record is stamped with the school it belongs to, and every screen is filtered by that stamp — so one school can never see another's students, fees or marks. It's one product, many schools, with no cross-school access path.
Not yet — we're an early-stage product and formal certifications are on our roadmap. We're happy to walk you through our security controls and data-privacy practices directly, so you can assess them for your institution.
A single-campus K-12 school can be set up quickly using our CSV import templates. Managed migrations from systems like Fedena, EduSmart, MyClassboard or Excel/Tally typically take 2–4 weeks for a single campus, and longer for larger multi-campus trusts.
Yes. We have tested migration paths from Fedena, EduSmart, MyClassboard, Camu and custom Excel/Tally stacks. Migration is included on Growth and Enterprise plans.
It scales with the value you get from the platform and avoids the per-module unlock games that make ERP procurement painful. WhatsApp and voice are metered on top because the underlying telecom cost is metered.
Yes. Registered not-for-profit schools and government-aided institutions get a structural 40% discount on all tiers. Documentation required.
Core mobile flows — attendance marking and student lookup — work offline and sync when connectivity returns. Web admin and payments require connectivity.
The parent app supports your school's logo, colour and name out of the box on all plans. A standalone branded app on the App Store and Play Store is available on Enterprise.
Essentials: email, 24-hour response, business hours IST. Growth: email + chat, 4-hour response, business hours IST. Enterprise: named CSM, phone, 1-hour P1 response, 24×7. All plans include free access to our help center and recorded onboarding training.
Get started
Tell us about your institution.
A 30-minute walkthrough tailored to your school. Our team replies within one business day with a written quote and migration plan.
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13 modulesAdmissions to exams, in one system
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Set up in daysSingle-campus K-12 via CSV import
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AES-256 · IndiaServers in Mumbai · DPDP Act 2023
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No commitmentWalkthrough & quote at no cost
Request a walkthrough
Reply within 1 business day · IST
Talk to the AcadFlows team.
30-minute walkthrough tailored to your institution. Bring your current pain points; leave with a clear migration plan and a written quote.